Equality, diversity and inclusion policy
Drone Ace is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best. The organisation - in providing goods and/or services and/or facilities - is also committed against unlawful discrimination of customers or the public.
Our policy’s purpose
This policy’s purpose is to:
1. Provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time
2. Not unlawfully discriminate because of the Equality Act 2010 protected characteristics of:
age
disability
gender reassignment
marriage and civil partnership
pregnancy and maternity
race (including colour, nationality, and ethnic or national origin)
religion or belief
sex
sexual orientation
3. Oppose and avoid all forms of unlawful discrimination. This includes in:
pay and benefits
terms and conditions of employment
dealing with grievances and discipline
dismissal
redundancy
leave for parents
requests for flexible working
selection for employment, promotion, training or other developmental opportunities
Our commitments
The organisation commits to:
1. Encourage equality, diversity and inclusion in the workplace as they are good practice and make business sense
2. Create a working environment free of bullying, harassment, victimisation and unlawful discrimination, promoting dignity and respect for all, and where individual differences and the contributions of all staff are recognised and valued.
This commitment includes training managers and all other employees about their rights and responsibilities under the equality, diversity and inclusion policy. Responsibilities include staff conducting themselves to help the organisation provide equal opportunities in employment, and prevent bullying, harassment, victimisation and unlawful discrimination.
All staff should understand they, as well as their employer, can be held liable for acts of bullying, harassment, victimisation and unlawful discrimination, in the course of their employment, against fellow employees, customers, suppliers and the public
3. Take seriously complaints of bullying, harassment, victimisation and unlawful discrimination by fellow employees, customers, suppliers, visitors, the public and any others in the course of the organisation’s work activities.
Such acts will be dealt with as misconduct under the organisation’s grievance and/or disciplinary procedures, and appropriate action will be taken. Particularly serious complaints could amount to gross misconduct and lead to dismissal without notice.
Further, sexual harassment may amount to both an employment rights matter and a criminal matter, such as in sexual assault allegations. In addition, harassment under the Protection from Harassment Act 1997 – which is not limited to circumstances where harassment relates to a protected characteristic – is a criminal offence.
4. Make opportunities for training, development and progress available to all staff, who will be helped and encouraged to develop their full potential, so their talents and resources can be fully utilised to maximise the efficiency of the organisation.
5. Make decisions concerning staff being based on merit (apart from in any necessary and limited exemptions and exceptions allowed under the Equality Act).
6. Review employment practices and procedures when necessary to ensure fairness, and also update them and the policy to take account of changes in the law.
7. Monitor the make-up of the workforce regarding information such as age, sex, ethnic background, sexual orientation, religion or belief, and disability in encouraging equality, diversity and inclusion, and in meeting the aims and commitments set out in the equality, diversity and inclusion policy.
Monitoring will also include assessing how the equality, diversity and inclusion policy, and any supporting action plan, are working in practice, reviewing them annually, and considering and taking action to address any issues.
Agreement to follow this policy
The equality, diversity and inclusion policy is fully supported by senior management and has been agreed with trade unions and/or employee representatives
Anti-Corruption and Bribery Policy
At Drone Ace, we are committed to conducting business with the highest ethical standards, maintaining transparency, and fostering a culture of integrity. We have a zero-tolerance approach to corruption and bribery in all our business operations. This policy outlines our firm stance against corruption and bribery and serves as a guide for our employees, contractors, and business partners to ensure compliance with the law.
1. Policy Statement
Drone Ace is fully committed to adhering to all applicable laws and regulations, including the UK Bribery Act 2010 and any international laws relevant to our business operations. We strictly prohibit all forms of corruption and bribery and expect all individuals associated with our company to conduct themselves with the utmost integrity.
2. Definitions
- Corruption: Any abuse of entrusted power for personal gain or the gain of others, including the misuse of public or private resources, bribery, or extortion.
- Bribery: The act of offering, promising, giving, receiving, or soliciting anything of value to influence a person's actions or gain an improper advantage.
3. Prohibited Conduct
We strictly prohibit the following actions:
- Offering, promising, giving, receiving, or soliciting bribes, whether directly or indirectly.
- Participating in corrupt practices, such as embezzlement, kickbacks, or facilitation payments.
- Engaging in activities that could create or lead to a conflict of interest without proper disclosure.
4. Gifts, Entertainment, and Hospitality
We recognize that gifts, entertainment, and hospitality are a customary part of business relationships. However, we establish the following guidelines:
- Gifts, entertainment, and hospitality should be reasonable, proportionate, and not intended to influence business decisions.
- Monetary limits should be set, and any gifts or entertainment exceeding these limits must be reported.
- All transactions should be accurately recorded and transparent.
5. Due Diligence and Risk Assessment
We conduct due diligence on our business partners, suppliers, and contractors to ensure they share our commitment to anti-corruption and bribery. We assess and mitigate corruption risks associated with our business activities through regular risk assessments.
6. Reporting and Whistleblowing
We encourage all employees and stakeholders to report any suspected or actual incidents of corruption, bribery, or unethical behavior. We have established clear reporting channels to ensure confidentiality, protection from retaliation, and a prompt investigation of reported incidents.
7. Compliance and Training
We provide regular anti-corruption and bribery training to our employees, contractors, and business partners. We continuously review and update our training programs to ensure they reflect current laws and best practices. We monitor compliance with this policy and provide periodic reminders to emphasize its importance.
8. Consequences of Non-Compliance
Non-compliance with this policy may result in disciplinary actions, including but not limited to warnings, termination of employment, and legal action. We will fully cooperate with law enforcement agencies and regulatory authorities in the investigation of corruption or bribery cases.
9. Policy Review
We regularly review and update this policy to ensure its effectiveness and alignment with evolving laws and regulations. We are committed to continuously improving our anti-corruption and bribery measures.
By adhering to this Anti-Corruption and Bribery Policy, we reaffirm our commitment to upholding the highest ethical standards and fostering a fair and transparent business environment.
Health, and Environmental Policy
At Drone Ace, we prioritize the safety, health, and well-being of our employees, contractors, customers, and the environment. We are committed to maintaining a safe and healthy workplace, minimizing our environmental impact, and complying with all applicable laws and regulations. This policy outlines our commitment to safety, health, and environmental stewardship and serves as a guide for all individuals associated with our company.
1. Policy Statement
Drone Ace is dedicated to fostering a culture of safety, health, and environmental responsibility throughout our operations. We strive to provide a safe and healthy workplace for our employees and aim to minimize our environmental footprint in all aspects of our business activities.
2. Safety
- We prioritize the safety of our employees, contractors, and customers in all our operations.
- We establish and maintain safety programs and procedures that comply with relevant regulations and industry best practices.
- All employees are responsible for promoting and maintaining a safe working environment by adhering to safety guidelines, reporting hazards, and actively participating in safety training.
3. Health
- We are committed to protecting the health and well-being of our employees, contractors, and stakeholders.
- We provide a work environment that promotes physical and mental well-being and encourages a healthy work-life balance.
- We implement health and wellness programs, including access to appropriate resources and support.
4. Environment
- We recognize our responsibility to minimize the environmental impact of our operations and products.
- We strive to conserve natural resources, reduce waste generation, and promote recycling and responsible disposal practices.
- We comply with all relevant environmental laws and regulations and continuously seek opportunities to improve our environmental performance.
5. Risk Assessment and Management
- We conduct regular risk assessments to identify and address potential hazards and risks related to safety, health, and the environment.
- We establish procedures to mitigate identified risks and promote a proactive approach to risk management.
- Continuous monitoring and evaluation help us implement measures to prevent accidents, injuries, and environmental incidents.
6. Compliance and Training
- We comply with all applicable safety, health, and environmental laws, regulations, and standards.
- We provide comprehensive training to our employees, contractors, and stakeholders to ensure awareness of safety, health, and environmental responsibilities.
- Regular training programs are conducted to address specific risks, promote safe work practices, and foster environmental consciousness.
7. Incident Reporting and Response
- We encourage prompt reporting of all safety, health, and environmental incidents, near misses, and potential hazards.
- Timely investigation, analysis, and corrective actions are conducted to prevent recurrence and continuously improve our safety, health, and environmental performance.
- Open communication channels ensure that employees are aware of incident reporting procedures and understand their roles and responsibilities.
8. Continuous Improvement
- We are committed to continuously improving our safety, health, and environmental performance.
- We set measurable objectives and targets to monitor progress and drive ongoing improvement initiatives.
- Regular reviews and assessments enable us to evaluate the effectiveness of our policies, procedures, and programs.
9. Policy Communication and Review
- This policy is communicated to all employees, contractors, and stakeholders associated with Drone Ace.
- We regularly review and update this policy to ensure it remains relevant and aligned with current regulations and best practices.
- Changes to the policy will be communicated to all relevant parties in a timely and effective manner.
By adhering to this Safety, Health, and Environment Policy, we demonstrate our commitment to the well-being of our employees, contractors, customers, and the environment. Together, we can create a safe and sustainable future.
General Data Protection Regulation (GDPR) Policy
At Drone Ace, we are committed to protecting the privacy and personal data of our customers, employees, contractors, and all individuals whose data we handle. We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws and regulations. This policy outlines our commitment to data protection, the principles we follow, and the rights individuals have concerning their personal data.
1. Policy Statement
Drone Ace recognizes the importance of safeguarding personal data and respects the privacy rights of individuals. We are committed to ensuring that all personal data we collect, store, process, and share complies with the GDPR and other relevant data protection laws. This policy reflects our dedication to data protection and privacy.
2. Data Collection and Processing
- We collect and process personal data only for legitimate and lawful purposes explicitly specified at the time of collection or as required by applicable laws.
- We collect personal data in a fair and transparent manner and only to the extent necessary for the intended purpose.
- We inform individuals about the purposes of data collection, the legal basis for processing, and any other relevant information required under the GDPR.
3. Lawful Basis for Processing
- We process personal data based on one or more lawful bases, including the necessity of processing for the performance of a contract, compliance with a legal obligation, protection of vital interests, consent, or legitimate interests pursued by the company or a third party.
- We ensure that the chosen lawful basis aligns with the purpose for which the data is collected and processed.
4. Data Minimization and Accuracy
- We only collect and retain personal data that is relevant, necessary, and accurate for the intended purpose.
- We take reasonable steps to ensure that personal data remains up-to-date and accurate, and we encourage individuals to promptly inform us of any changes to their personal information.
5. Security and Confidentiality
- We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction.
- We regularly assess and update our security measures to ensure the ongoing integrity and confidentiality of personal data.
6. Data Subject Rights
- We respect the rights of individuals concerning their personal data, including the right to access, rectify, erase, restrict processing, object to processing, data portability, and the right not to be subject to automated decision-making.
- We provide mechanisms for individuals to exercise their rights and respond to such requests in a timely and compliant manner.
7. Data Sharing and Transfers
- We only share personal data with third parties when necessary for the purposes for which the data was collected, with appropriate safeguards in place.
- International transfers of personal data are made in compliance with applicable data protection laws and regulations, including the use of standard contractual clauses or other recognized mechanisms.
8. Data Retention and Disposal
- We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws.
- We have procedures in place for the secure disposal of personal data once it is no longer needed, in accordance with legal requirements.
9. Data Breach Response
- In the event of a personal data breach, we have established procedures to assess and mitigate the impact of the breach promptly.
- We notify the appropriate supervisory authority and affected individuals as required by the GDPR and other applicable laws.
10. Data Protection Officer
- We have appointed a Data Protection Officer (DPO) responsible for overseeing our data protection activities, ensuring compliance with the GDPR, and acting as a point of contact for data subjects and supervisory authorities.
11. Policy Review
- This policy is regularly reviewed and updated to ensure its ongoing compliance with the GDPR and other relevant data protection laws.
- Updates to the policy are communicated to all relevant parties,
including employees, contractors, and stakeholders, in a timely and effective manner.
By adhering to this GDPR Policy, we demonstrate our commitment to protecting personal data and respecting the privacy rights of individuals. We continuously strive to ensure that our data processing practices align with the highest standards of data protection.
Anti-Slavery and Human Trafficking Policy
At Drone Ace, we are committed to combating slavery and human trafficking in all its forms. We have a zero-tolerance approach to modern slavery and human trafficking and are dedicated to ensuring that our business operations and supply chains remain free from these heinous practices. This policy outlines our commitment to preventing slavery and human trafficking and provides a framework for our employees, contractors, and business partners to uphold these principles.
1. Policy Statement
Drone Ace strongly opposes slavery and human trafficking and is committed to preventing these crimes within our organization and supply chains. We adhere to the principles set forth in the Modern Slavery Act 2015 and other applicable laws, working towards eradicating slavery, forced labor, and human trafficking in all their forms.
2. Definitions
- Slavery: The practice of owning another person as property, depriving them of their freedom, and subjecting them to control and exploitation.
- Forced Labor: Any work or service that is extracted from an individual under the threat of penalty, coercion, or deception, without their voluntary consent.
- Human Trafficking: The recruitment, transportation, transfer, harboring, or receipt of individuals by means of force, coercion, or deception for the purpose of exploitation.
3. Responsibilities and Accountability
- Senior management is responsible for ensuring the implementation and effectiveness of this policy throughout the organization.
- All employees, contractors, and business partners are accountable for adhering to this policy and reporting any suspicions or incidents of slavery or human trafficking promptly.
4. Risk Assessment and Due Diligence
- We conduct risk assessments to identify and evaluate potential risks of slavery and human trafficking within our operations and supply chains.
- We exercise due diligence in selecting and monitoring our business partners to ensure they share our commitment to eradicating slavery and human trafficking.
5. Supply Chain Transparency
- We strive to promote transparency and traceability within our supply chains to identify and address any potential risks of slavery and human trafficking.
- We engage with our suppliers and encourage them to adopt policies and practices that align with our commitment to combating modern slavery.
6. Supplier Code of Conduct
- We expect our suppliers and business partners to adhere to our Supplier Code of Conduct, which explicitly prohibits slavery, forced labor, and human trafficking.
- We actively seek partnerships with suppliers who demonstrate a commitment to ethical practices and human rights.
7. Reporting and Whistleblowing
- We encourage all employees, contractors, and stakeholders to report any concerns, suspicions, or incidents related to slavery or human trafficking.
- We have established confidential reporting channels to protect whistleblowers from retaliation.
8. Training and Awareness
- We provide regular training and awareness programs to our employees, contractors, and business partners to enhance their understanding of slavery and human trafficking risks and prevention strategies.
- Training covers recognizing indicators of slavery and human trafficking, reporting procedures, and their role in ensuring compliance with this policy.
9. Monitoring and Compliance
- We conduct periodic reviews and audits to assess compliance with this policy, both internally and within our supply chains.
- Non-compliance with this policy may result in appropriate disciplinary action, including termination of contracts or legal action.
10. Policy Review
- This policy is subject to regular review and will be updated to reflect changes in legislation, best practices, and emerging risks related to slavery and human trafficking.
By adhering to this Anti-Slavery and Human Trafficking Policy, we strive to contribute to the eradication of modern slavery and human trafficking and ensure that our business operates in an ethical and responsible manner.
Drugs and Alcohol Policy
At Drone Ace, we are committed to maintaining a safe, healthy, and productive work environment for our employees, contractors, and stakeholders. This policy establishes guidelines and expectations regarding the use of drugs and alcohol within our organization. We prioritize the well-being and safety of everyone associated with our company and strive to prevent substance abuse-related issues.
1. Policy Statement
Drone Ace maintains a zero-tolerance policy towards the misuse of drugs and alcohol in the workplace. We are dedicated to promoting a drug-free and alcohol-free environment that ensures the safety, productivity, and well-being of our employees and the integrity of our operations.
2. Prohibited Substance Use
- The possession, use, sale, distribution, or influence of illegal drugs or substances while on company premises, during work hours, or while representing the company is strictly prohibited.
- The unauthorized possession, consumption, or influence of alcohol during work hours or on company premises is prohibited, except for approved company events where alcohol may be served in a responsible and controlled manner.
3. Prescription and Over-the-Counter Drugs
- The legitimate use of prescription and over-the-counter drugs that may affect an individual's ability to perform their duties safely and effectively should be disclosed to the appropriate supervisor or Human Resources department.
- Employees using prescription or over-the-counter drugs must ensure that their ability to work safely and efficiently is not impaired. It is their responsibility to consult with their healthcare provider regarding potential side effects and safety precautions.
4. Assistance Programs and Support
- We recognize that substance abuse may be a complex issue requiring understanding and support. Employees struggling with substance abuse are encouraged to seek help and may be referred to appropriate assistance programs.
- We are committed to maintaining confidentiality and providing assistance in accessing resources for substance abuse treatment, counseling, or rehabilitation.
5. Impairment and Reporting
- Employees are expected to report to work free from the influence of drugs or alcohol that impairs their ability to perform their job duties safely and effectively.
- If an employee suspects another employee may be impaired due to drug or alcohol use, they should promptly report their concerns to their supervisor or Human Resources department.
6. Testing and Consequences
- As part of our commitment to ensuring a safe work environment, we reserve the right to conduct drug and alcohol testing when there is reasonable suspicion of substance abuse or as required by law.
- Violations of this policy may result in disciplinary action, up to and including termination of employment or contract termination, in accordance with applicable laws and regulations.
7. Policy Review
- This policy is regularly reviewed to ensure its effectiveness and alignment with current laws, regulations, and best practices.
- Any updates to the policy will be communicated to all employees, contractors, and stakeholders in a timely manner.
By adhering to this Drugs and Alcohol Policy, we create a safe and healthy workplace that promotes the well-being and productivity of our employees. Together, we can maintain a supportive environment that encourages responsible behavior and upholds the values of our organization.
Security Policy
At Drone Ace, we prioritize the security and protection of our assets, information, and the safety of our employees, contractors, and stakeholders. This Security Policy outlines our commitment to maintaining a secure environment and establishes guidelines and procedures to mitigate risks, safeguard sensitive information, and ensure the continuity of our operations.
1. Policy Statement
Drone Ace is committed to maintaining a comprehensive security program to protect our physical, intellectual, and digital assets. We recognize the importance of addressing security risks proactively and ensuring the confidentiality, integrity, and availability of information, while promoting a secure working environment for all.
2. Risk Assessment and Management
- We conduct regular risk assessments to identify potential security vulnerabilities and threats to our organization.
- Appropriate controls, mitigation strategies, and security measures are implemented to minimize identified risks and maintain a secure environment.
3. Physical Security
- We implement measures to secure our facilities, including access control systems, surveillance systems, and physical barriers, to prevent unauthorized access, theft, or damage to our assets.
- Employees are responsible for maintaining security awareness, reporting suspicious activities, and adhering to access control procedures.
4. Information Security
- We establish controls to protect sensitive and confidential information from unauthorized access, loss, disclosure, alteration, or destruction.
- Access to information systems and data is granted on a need-to-know basis, and appropriate user access controls, authentication, and authorization mechanisms are implemented.
- Regular data backups, disaster recovery plans, and business continuity measures are in place to ensure the availability and integrity of critical systems and data.
5. Cybersecurity
- We implement industry-standard security measures, including firewalls, intrusion detection systems, encryption, and secure network configurations, to protect against cyber threats.
- Regular monitoring, vulnerability assessments, and penetration testing are conducted to identify and address potential security weaknesses.
- Employees are trained on cybersecurity best practices, such as strong password management, recognizing phishing attempts, and reporting suspicious activities or cybersecurity incidents.
6. Incident Response and Reporting
- We have established incident response procedures to effectively respond to and mitigate security incidents, including data breaches, physical security breaches, or cybersecurity incidents.
- Employees are encouraged to promptly report any security incidents or concerns to the designated security contact or management.
7. Employee Responsibilities
- All employees are responsible for complying with security policies, procedures, and controls and maintaining security awareness in their daily activities.
- Employees are expected to report any security vulnerabilities, breaches, or policy violations to the appropriate channels.
- Regular security awareness and training programs are provided to employees to enhance their understanding of security risks and their role in maintaining a secure environment.
8. Third-Party Security
- We assess the security practices and controls of our third-party vendors and partners to ensure they meet our security standards and protect our shared information and assets.
- Contracts and agreements with third parties include provisions addressing security responsibilities and compliance with applicable security requirements.
9. Policy Review
- This Security Policy is regularly reviewed and updated to address emerging threats, technological advancements, and changes in our business environment.
- Updates to the policy will be communicated to all relevant parties in a timely and effective manner.
By adhering to this Security Policy, we demonstrate our commitment to maintaining a secure environment, protecting our assets and information, and ensuring the safety of our employees and stakeholders.
Policy’s Last Updated: 05/07/2023